LASSILA & TIKANOJA PLC STOCK EXCHANGE ANNOUNCEMENT 2 MARCH 2010 2.00 PM
LASSILA & TIKANOJA PLC: NOTICE OF ANNUAL GENERAL MEETING
Notice is given to the shareholders of Lassila & Tikanoja plc of the Annual
General Meeting to be held on Wednesday 31 March 2010 at 4 pm in the Helsinki
room of the Finlandia Hall, Mannerheimintie 13 e, Helsinki. The reception of
persons who have registered for the meeting and the distribution of the voting
tickets will commence at 3 pm.
A. Matters on the agenda of the Annual General Meeting
1. Opening of the meeting
2. Calling the meeting to order
3. Election of persons to scrutinize the minutes and to supervise the counting
of votes
4. Recording the legality of the meeting
5. Recording the attendance at the meeting and adoption of the list of votes
6. Presentation of the financial statements and consolidated financial
statements, the report of the Board of Directors and the Auditor's report for
the year 2009
Review by the CEO
7. Adoption of the financial statements and consolidated financial statements
8. Resolution on the use of the profit shown on the balance sheet and the
payment of dividend
The Board of Directors proposes that a dividend of EUR 0.55 per share be paid
for the financial year 2009 on the basis of the balance sheet adopted. The
dividend will be paid to a shareholder registered in the Company's shareholder
register maintained by Euroclear Finland Ltd on 7 April 2010, which is the
record date for the dividend payment. The Board of Directors proposes that the
dividend be paid on 14 April 2010.
9. Resolution on the discharge of the members of the Board of Directors and the
CEO from liability
10. Resolution on the remuneration of the members of the Board of Directors
Shareholders representing more than 40% of all shares and votes of Lassila &
Tikanoja plc have announced their intention to propose to the Annual General
Meeting that the annual fees be kept unchanged and that the following fees be
paid: Chairman EUR 46,250, Vice Chairman EUR 30,500 and members EUR 25,750. The
fees are proposed to be paid so that each member purchases Company shares worth
of 40% of the fee within the next fourteen trading days, free from restrictions
on trading, from the Annual General Meeting. In addition, the following meeting
fees are proposed: Chairman EUR 1,000, Vice Chairman EUR 700 and members EUR 500
per meeting. The meeting fees would also be paid to the Chairman and to the
members of the committees established by the Board as follows: Chairman EUR 700
and members EUR 500.
11. Resolution on the number of members of the Board of Directors
The shareholders mentioned above have announced to the Company that they will
propose to the Annual General Meeting that the number of Board members be
confirmed as six (6).
12. Election of members of the Board of Directors
The shareholders mentioned above have announced to the Company that they will
propose to the Annual General Meeting that the present Board members Heikki
Bergholm, Eero Hautaniemi, Matti Kavetvuo, Hille Korhonen and Juhani Lassila be
re-elected to the Board for the term until the close of the next AGM, and that
Miikka Maijala be elected as a new member for the same term.
Mr Miikka Maijala was born in 1967 and is a Master of Science in Engineering. He
is the CEO and founder owner of Clinius Ltd since 2006. Since 1992, he worked at
Instrumentarium Corporation (later GE Healthcare Finland Oy) in various
supervisory and executive positions within sales, marketing and financial
management. Before the entrepreneurship he was responsible for the marketing and
development of X-ray device business of USD 40 million as a Business Segment
Manager. Maijala holds 67,272 Lassila & Tikanoja plc shares.
13. Resolution on the remuneration of the auditor
The shareholders mentioned above have announced that they will propose to the
Annual General Meeting that the Auditor to be chosen be remunerated in
accordance with an invoice presented.
14. Election of Auditor
The shareholders mentioned above have announced that they will propose that
PricewaterhouseCoopers Oy, Authorised Public Accountants be elected Auditors of
the Company until the close of the next Annual General Meeting.
15. Proposal by the Board of Directors to amend article 11 of the Articles of
Association
In consequence of the amendment to the Finnish Companies Act effective from 31
December 2009, the Board of Directors of Lassila & Tikanoja plc will propose to
the Annual General Meeting that article 11 of the Articles of Association be
amended to state that a notice of a General Meeting should be provided at least
three (3) weeks prior to the meeting, but in any case at least nine (9) days
before the record date of the General Meeting, referred to in Chapter 4, Article
2, Subsection 2 of the Finnish Companies Act.
16. Authorising the Board of Directors to decide on the repurchase of the
Company's own shares
The Board of Directors of Lassila & Tikanoja plc will propose to the Annual
General Meeting that the Board of Directors be authorised to repurchase Company
shares under the following terms and conditions:
The Board of Directors shall be authorised to repurchase a maximum of 500,000
Company shares (1.3% of the total number of shares) using the Company's
non-restricted equity.
Shares will be repurchased otherwise than in proportion to the existing
shareholdings of the Company's shareholders in public trading on the NASDAQ OMX
Helsinki Ltd (“Stock Exchange”) at the market price quoted at the time of the
repurchase.
Shares will be acquired and paid for in accordance with the rules of the Stock
Exchange and the Euroclear Finland Ltd.
The purpose of the share repurchase is to develop the Company's capital
structure and/or to use the shares to finance potential acquisitions or other
business arrangements, as part of the Company's share-based incentive programme,
or to finance investments. The Company may retain the repurchased shares, or
cancel or transfer them.
The Board of Directors will decide on other terms related to the share
repurchase.
The authorisation will be effective for 18 months and it revokes the
authorisation for the repurchase of the Company's own shares issued by the
Annual General Meeting 2009.
17. Authorising the Board of Directors to decide on the issuance of shares
The Board of Directors of Lassila & Tikanoja plc will propose to the Annual
General Meeting that the Board of Directors be authorised to decide on the
transfer of Company shares under the following terms and conditions:
The Board of Directors shall be authorised to transfer a maximum of 500,000
Company shares.
The Company shares held by the Company may be transferred either against payment
(“Share issue involving payment”) or without payment. The amount payable for the
shares to be transferred shall be recognised under non-restricted equity.
Shareholders shall have pre-emptive rights to the issued shares in proportion to
their current shareholding in the Company. The shareholders' pre-emptive rights
may be waived by means of a private placement if the Company has significant
financial reasons for doing so, such as using the shares to finance potential
acquisitions or other business arrangements, as part of the Company's
share-based incentive programme, or to finance investments.
The Board of Directors will decide on other matters related to the share issues.
The share issue authorisation will be effective for 4 years and it revokes the
share issue authorisation issued by the Annual General Meeting 2009.
18. Closing of the meeting
B. Documents of the Annual General Meeting
The proposals of the Board of Directors relating to the agenda of the Annual
General Meeting as well as this notice are available on Lassila & Tikanoja's
company website at www.lassila-tikanoja.com. The annual report of Lassila &
Tikanoja plc, including the Company's financial statements, the report of the
Board of Directors and the Auditor's report, is available on the above-mentioned
website no later than 10 March 2010. The proposals of the Board of Directors and
the annual report including financial statements are also available at the
meeting. Copies of these documents and of this notice will be sent to
shareholders upon request. The minutes of the meeting will be available on the
above-mentioned website as from 14 April 2010.
C. Instructions for the participants in the Annual General Meeting
1. The right to participate and registration
Each shareholder, who is registered on 19 March 2010 in the Company's
shareholder register held by Euroclear Finland Ltd, has the right to participate
in the Annual General Meeting. A shareholder, whose shares are registered on
his/her personal Finnish book-entry account, is registered in the Company's
shareholder register.
A shareholder, who wants to participate in the Annual General Meeting, shall
register for the meeting no later than 26 March 2010 at 4 pm by giving a prior
notice of participation. Such notice can be given:
a) via the company website www.lassila-tikanoja.com
b) by e-mail taru.maatta@lassila-tikanoja.fi
c) by telephone +358 10 636 2882 / Taru Määttä
d) by telefax +358 10 636 2899 or
e) by regular mail to Lassila & Tikanoja plc, Taru Määttä, P.O. Box 28, 00441
Helsinki.
In connection with the registration, a shareholder shall notify his/her name,
personal identification number/company identification number, address, telephone
number and the name of a possible assistant or proxy representative and the
personal identification number of a proxy representative. The personal data
given to Lassila & Tikanoja plc is used only in connection with the Annual
General Meeting and with the processing of related registrations.
Pursuant to chapter 5, section 25 of the Finnish Companies Act, a shareholder
who is present at the Annual General Meeting has the right to request
information with respect to the matters to be considered at the meeting.
2. Proxy representative and powers of attorney
A shareholder may participate in the Annual General Meeting and exercise his/her
rights at the meeting by way of proxy representation.
A proxy representative shall produce a dated proxy document or otherwise in a
reliable manner demonstrate his/her right to represent the shareholder at the
meeting. When a shareholder participates in the general meeting by means of
several proxy representatives representing the shareholder with shares at
different securities accounts, the shares by which each proxy representative
represents the shareholder shall be identified in connection with the
registration for the general meeting.
Any proxy documents should be delivered in originals to Lassila & Tikanoja plc,
Taru Määttä, P.O. Box 28, 00441 Helsinki before the last date for registration.
3. Holders of nominee registered shares
A holder of nominee registered shares, who wants to participate in the Annual
General Meeting, shall be temporarily entered into the Company's shareholder
register on 26 March 2010 at 10 am at the latest. Such shareholders are entitled
to participate in the Annual General Meeting if they, based on their
shareholding, have the right to be entered in the shareholder register on the
Annual General Meeting record date, 19 March 2010. The temporary registration in
the Company's shareholder register concerning nominee registered shareholders is
considered registration for the Annual General Meeting.
The account operator of the custodian bank may notify the holder of a nominee
registered share to be temporarily entered in the company's shareholder
register. A holder of nominee registered shares is advised to request without
delay necessary instructions regarding the registration in the Company's
shareholder register, the issuing of proxy documents and registration for the
Annual General Meeting from his/her custodian bank.
4. Other information
On the date of this notice of the Annual General Meeting 2 March 2010, the total
number of shares and votes in Lassila & Tikanoja plc is 38,798,874.
Helsinki, 2 March 2010
LASSILA & TIKANOJA PLC
Board of Directors
Jari Sarjo
President and CEO
For additional information please contact Jari Sarjo, President and CEO, tel.
+358 10 636 2810.
Lassila & Tikanoja specialises in environmental management and property and
plant support services and is a leading supplier of wood-based biofuels,
recovered fuels and recycled raw materials. With operations in Finland, Sweden,
Latvia and Russia, L&T employs 8,700 persons. Net sales in 2009 amounted to EUR
582 million. L&T is listed on NASDAQ OMX Helsinki.
Distribution:
NASDAQ OMX Helsinki
Major media
www.lassila-tikanoja.com